Construction AP Automation Software in Canada | Viridem

We have gathered all the key definitions of the field for you: OCR, three-way matching, IDP, dematerialization, Canadian privacy law, ERP, EDI and more. Explore our accounts payable automation glossary →

Viridem is the most-deployed Canadian-owned proprietary AP automation software for construction since 2013. Native Sage 300 CRE, Maestro Technologies, Vision Construction, Avantage and Acomba connectors. 10% retainage management, CCQ compliance, subcontractor and multi-site job management, multi-level approvals for project managers.

Yes. Every supplier invoice is coded to the right project, phase and cost code, then matched against its purchase order, so committed costs and budget vs. actual stay current in real time. Viridem flags potential cost overruns and out-of-budget invoices before they are approved, giving project managers and controllers early warning at the job-site level.

Viridem tracks the 10% construction holdback (retainage) on each subcontractor invoice and keeps the retained amounts visible until release. Supporting documents such as lien waivers, statutory declarations and legal hypothec (hypotheque legale) denunciations are captured and attached to the invoice file, so your AP team keeps a complete, audit-ready compliance trail for every subcontractor.

Yes. Viridem automatically detects duplicate invoices and duplicate payments across job sites and vendors, and automates GL coding and cost allocation to the correct project, phase and cost code. This removes manual data entry, eliminates costly double payments to suppliers and subcontractors, and speeds up approval workflows.

Viridem centralizes accounts payable automation across all your active job sites and handles high volumes of subcontractor progress billings and progress claims. Invoices are captured, matched to their PO and receipt (three-way matching), routed for mobile approval from the field, and posted to your construction ERP: Sage 300 CRE, Maestro, Vision, Acomba, Genius, Microsoft Dynamics, QuickBooks and more.

Yes. Viridem allocates every invoice by job, project or cost centre, manages subcontractors and holdbacks, and integrates with Maestro and construction ERPs. Your managers track job costs in real time, with no re-keying.

Viridem automatically matches PO, subcontractor invoice and field receipt. Each document is attached to the correct job, phase and cost-centre code. Variances are flagged in real time before validation, early-payment discounts systematically captured.

Yes. Viridem is calibrated for Canadian construction: native 10% retainage management, CCQ-aligned workflows for Canadian sites, automatic verification of RBQ and CNESST attestations for subcontractors, Canadian privacy law + PIPEDA data compliance. Our construction workflows have been preconfigured since 2013.

Project managers approve subcontractor invoices and field receipts from anywhere, through a native mobile app (iOS, Android), tablet or desktop. Push notifications, automatic escalation to a delegate during absences. Approval times drop from days to hours.

Groupe Bellemare reports 60% processing-time reduction on nearly 15,000 annual invoices, with real-time per-site cost visibility. ROI in 3 to 12 months for most Canadian construction contractors.

Yes. Viridem is bilingual FR/EN, supports three-way matching on Ontario construction ERPs (Sage 300 CRE, Procore, Acumatica Construction), handles CRA HST obligations, and is handled with the greatest care for data protection.

Viridem offers an expert solution preconfigured by role and by industry, delivered as sector packages. The price depends on your sector and scope: no single rate, no per-page cost. No surprises, no hidden costs. Discover the price tailored to your reality by booking a free 30-minute appointment with a Viridem expert. All plans include Canadian hosting, English support from Victoriaville, Viridem Academy training and automatic updates. A ROI calculator is also available to estimate your savings in two minutes.

For Canadian SMBs, average Viridem ROI materialises between 3 and 12 months, regardless of your sector or volume. Three savings levers: 80% of tasks automated, 9× faster processing than manual entry, 90% paper reduction. The Viridem ROI calculator helps you estimate your savings in a few minutes.

Viridem deployment typically takes 4 to 8 weeks depending on your ERP complexity and document volume. Phase 1 (weeks 1-2): flow analysis, workflow configuration, OCR + AI calibration on your supplier formats. Phase 2 (weeks 3-4): ERP integration, Viridem Academy training included, user testing. Phase 3 (weeks 5-6): production rollout, personalized support. Our Victoriaville team stays reachable for evolutions.

Yes, fully. Viridem has been designed in Canada since 2013, owns its code, operates under exclusive Canadian jurisdiction. Modernised Canadian privacy law and PIPEDA compliance, AES-256 encryption at rest, TLS 1.3 in transit, granular access control, timestamped audit log. Per the 2025 Upper Harbour study, 82% of SaaS tools used in Canada rely on foreign providers. A Canadian publisher since 2013, Viridem puts the protection of your data at the heart of its approach, in the spirit of Canadian privacy standards, and never sells or exploits it for commercial purposes.

An ERP such as Jonas Construction or Premier handles job-cost accounting very well, but stays within its own ecosystem. Viridem connects to it and additionally automates administrative tasks with high-precision OCR + AI. A construction-focused solution since 2013, connected to the main construction ERPs across Canada. Accounts payable automation is a specialty in its own right: an ERP module often covers only a partial flow. And Viridem goes beyond accounts payable, also automating other administrative tasks (expense reports, requisitions, document management).

Viridem stands out first through its OCR + AI technology: where many tools stop at OCR, Viridem combines optical recognition with artificial intelligence to reach 99% accuracy on structured invoices. Second strength: workflows preconfigured by industry AND by role (construction, distribution, manufacturing, finance, HR), a depth of specialization that is unique on the market. Third: your data is handled with the greatest care, aligned with Canadian privacy standards and never sold or exploited for commercial purposes. Against global players such as Tipalti, Quadient, Stampli or Bill.com, Viridem guarantees data protection and English support from Victoriaville; against other vendors, it stands apart through the precision of its OCR + AI engine, ERP connectors built in-house and reliability proven since 2013, paired with deep expertise by trade and sector (construction, manufacturing, distribution, forestry, finance) and an investment that delivers lasting savings, with ROI typically reached in 3 to 12 months. And as ERPs begin adding accounts payable and administrative-task automation modules, Viridem keeps an edge: a specialized, multi-ERP OCR + AI engine that enriches your accounting system instead of replacing it. And because we own our software, Viridem is scalable and grows with your business.

Classic OCR (optical character recognition) reads printed characters on an image but struggles with non-standardized invoices, handwriting and complex layouts. Viridem's OCR + AI combines OCR robustness (for 80% of standard documents) with a pre-trained language model, peer-reviewed, that understands context, field relationships and semantics. Result: 99% accuracy on structured invoices, with auto-detection of cases requiring human validation. See our scientific references.

Viridem automatically identifies invoices outside the standard flow: amounts out of tolerance, unknown supplier, missing PO, tax errors, potential duplicates. Each exception is routed to the right approver with full context (supplier history, comparison with previous invoices, correction suggestions). Your clerk handles only the 5-15% of exceptions instead of 100% of invoices. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average thanks to this intelligent filtering.

No. Beyond the 30+ native connectors (Acomba, Avantage, Fidelio, Genius, Maestro, Maximum, Orchestra, Prextra, Sage, SAP Business One, Microsoft Dynamics, QuickBooks), our team builds custom connectors in 2 to 4 weeks, integrated into your standard deployment. Since 2013 we've connected Viridem to every ERP encountered across the Canadian markets: Oracle NetSuite, Acumatica, Procore, Vision Construction, Intéral, Houston Solutions and several vertical-specific solutions. The cost is bundled in the project, not charged as an option.

Viridem extracts on average 30 to 50 fields per invoice: header (supplier, invoice no., issue/due dates, currency), amounts (subtotal, GST, QST, HST, total), line items (description, quantity, unit price, line total), references (PO no., project no., cost centre, product code), payment terms and discounts, banking details, signatures and stamps. Every field is validated against your ERP and your supplier history. On handwritten forms (field inspections, receiving sheets), the hybrid AI also extracts ticked boxes, signatures and annotations.

To reduce supplier invoice processing time in a Canadian SMB, accounts payable automation is the most effective path. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average (vs 17.4 days for the rest). Three technical levers: (1) OCR + AI capture to eliminate manual entry (down from 8-12 min to under 30 seconds per invoice), (2) visual mobile approval workflows with automatic escalation, (3) PO ↔ invoice ↔ receipt three-way matching auto-validated for 90% of cases. With Viridem, Canadian SMBs typically achieve a 60% reduction in processing time within the first 90 days (Groupe Bellemare testimonial on 15,000 yearly invoices).

Intelligent administrative document digitization goes beyond simple PDF scanning: it combines OCR (optical character recognition), artificial intelligence (contextual understanding of non-standardized layouts), automatic classification by document type, full-text indexing and orchestrated approval workflows. Concretely, your supplier invoices, purchase orders, contracts, CCQ attestations, receiving slips, OHS forms, employee records are captured, validated against your existing systems (ERP, payroll, HRIS), and archived with a timestamped audit trail compliant with Canadian privacy law. Viridem has delivered this intelligence layer since 2013, with 99% accuracy on standardized formats, letting your admin team retrieve any document in under 5 seconds.

Beyond the global players (SAP Concur, AvidXchange, Quadient), Viridem natively handles construction realities: holdbacks, job costing, lien waivers, and integrates with local construction ERPs (Maestro, Maximum, Vision). Data handled with the greatest care (Canadian privacy law) and English support from Victoriaville.