What is an accounts payable and administrative task automation software? It's a software that captures, validates and records your invoices, purchase orders, contracts and administrative documents without manual entry. It combines OCR (optical character recognition), artificial intelligence and configurable workflows to execute repetitive tasks on behalf of your teams while guaranteeing traceability, security and ERP integration. Viridem is that software, proprietary and built in Canada since 2013.
Margin pressure, slow month-end close, poorly piloted KPIs, board requires ROI for every investment.
Viridem responseReal-time CFO dashboard (Ardent Partners KPIs). Close from 7→3 days. Measured 3 to 12 month ROI, quantified investment case.
Manual PO/invoice/receipt matching, duplicates to hunt, internal control compliance CAS 315.
Viridem response99% native three-way matching. Duplicate detection before validation. Signed timestamped audit trail, SOX-ready controls.
Talent shortage, mental load, missed discounts, 8 hours/week lost searching for documents.
Viridem response9× faster than manual entry. 8h/week recovered per employee. 100% discount capture, team autonomous from month 1.
Personalised discovery meeting on your real documents, your real ERP. Free, no commitment.
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Viridem processes your accounts payable 4× faster than a human. Hybrid OCR + AI on supplier invoices (Sage, Acomba, QuickBooks, Maestro, Avantage). 80% of invoices processed without intervention, autonomously and error-free.Viridem extracts, matches and writes your POs automatically into your ERP. Native three-way PO / invoice / receipt matching. No more manual entry, no more undetected discrepancies.Viridem automatically writes transactions into your financial system or ERP. Bidirectional sync, zero double entry, reliable real-time bookkeeping.Viridem detects duplicates, price discrepancies and calculation anomalies before payment. Automatic GST / QST / HST validation, smart alerts, signed audit trail. Your payments go out correct the first time.Viridem handles up to 80% of administrative accounting tasks. Your accountants focus on analysis and decisions, not data entry. No additional hires needed to absorb growth.Viridem automates up to 80% of the steps in a typical accounting process. The payment cycle goes from several weeks to a few days, and your teams reclaim up to 8 hours per week per employee for higher-value work.Viridem retrieves any document in under 5 seconds via full-text search. Secured on arrival, fully traceable, every operation journaled. Your audits go from nightmare to formality.Viridem approves your invoices in one click on mobile, tablet or desktop. Visual workflows configurable by amount, supplier, project or department. Automatic escalation on delay.Viridem cuts your paper use by up to 90%. 100% digital processing, Canadian privacy law-signed archive, end of manual filing and administrative printing.Supplier invoices by email, scan, paper. Manual ERP entry. Cross-matching with POs. Cascading approvals by email. Missed discounts, duplicate payments, audit nightmares. IOFM reports each keying error costs up to $53 and 15% of invoices contain an error in manual processing (CEPS, 2024).
Viridem captures every invoice regardless of channel, extracts data at 99% accuracy (OCR + AI), applies three-way matching (PO / invoice / receipt), routes approval per your rules, and writes to your ERP in real time. Your accountants move from data entry to analysis.
Your controllers, managers and approvers validate, capture and consult on the road or on the go, without going back to the office.
Validate an invoice or expense from your phone, even away from the office.
Snap an invoice or receipt: OCR + AI, automatic coding and matching.
Find any document (invoice, contract, audit record) in seconds, wherever you are.
Push alerts and automatic escalation when someone is away: the approval cycle no longer stalls.
Viridem natively connects to the leading ERPs and accounting software used in Canada. Bidirectional sync, real-time accounting entries, no double entry.
See what Viridem does on your real invoices and your current ERP. Live demo, quote within 48 hours.
For: CFO, controller, CPA (firm or industry), SMB accounting director.
There is no shortage of options. In Canada you'll find players like Integrim (SenSaaS!), Zeendoc (distributed by XMA) and Mallette; in Ontario and English Canada, large platforms such as Stampli, Bill.com, Tipalti or RBC PayEdge. Against them, Viridem is proprietary software designed and built in Canada since 2013, with supervised OCR + AI extraction, three-way matching, direct integration to your accounting ERP (Acomba, Maestro, Avantage, Sage) and human support in French. Your data is handled with care, in the spirit of Canadian privacy standards, and deployment takes a few weeks.
Yes. Accounting and bookkeeping firms use Viridem to run outsourced accounts payable for several clients from one platform, each with its own capture inbox, coding rules, approval flow and audit trail. It lets a firm scale client AP services without adding data-entry staff.
Viridem automates GL coding and cost-center allocation on every invoice and non-PO expense, flags accruals for period-end, and keeps a complete supporting-document trail. Controllers and accountants get a faster, cleaner month-end close with less manual reclassing.
Every invoice, approval and payment is linked to its source document and time-stamped, so supplier-statement and month-end reconciliations are quick and year-end audit files are ready in a few clicks. Auditors get a clear, traceable trail instead of paper boxes.
Close typically goes from 7 to 3 business days. Three measured levers: (1) ERP write-back synchronised continuously (no end-of-month keying), (2) automatic accruals for invoices pending approval (full forward view), (3) cost reports by centre / project / vendor ready on day 1. Your bank reconciliations and matching run against data already validated upstream.
Viridem supports CPA Canada internal-control expectations: timestamped full audit trail (CAS 315, ISA 315), role-based segregation of duties, change traceability, signed archiving (6 years tax / 10 years civil). Secure hosting in Canada, modernized Canadian privacy law and PIPEDA compliance. Documentation ready for internal and external auditors.
Three solid angles for a business case: (1) measured ROI between 3 and 12 months, (2) capacity unlock without additional hires (1 accounting FTE freed per 8,000 invoices), (3) risk reduction (duplicates, fraud, Canadian privacy law sanctions). Our ROI calculator generates a quantified argument on your real volumes in 2 minutes.
Yes. Native multi-entity architecture: each company keeps its workflows, chart of accounts, approvers, currencies yet the group CFO drives consolidated dashboards. Concrete case: Groupe Bellemare operates 7 divisions on Viridem with real-time consolidation of costs by site and division. Inter-company automation, simultaneous entries in every affiliated ERP.
Viridem applies 7 native controls before every posting: (1) supplier validation against your master file, (2) duplicate detection (invoice # + amount + date + supplier), (3) GST/QST/HST coherence, (4) acceptable PO / invoice / receipt variance (configurable thresholds), (5) approver-limit verification per role, (6) supplier-bank validation (fights wire-transfer fraud), (7) abnormal-urgency detection. Each exception is routed with full context.
Viridem stands out first through its OCR + AI technology: where many tools stop at OCR, Viridem combines optical recognition with artificial intelligence to reach 99% accuracy on structured invoices. Second strength: workflows preconfigured by industry AND by role (construction, distribution, manufacturing, finance, HR), a depth of specialization that is unique on the market. Third: your data is handled with the greatest care, aligned with Canadian privacy standards and never sold or exploited for commercial purposes. Against global players such as Tipalti, Quadient, Stampli or Bill.com, Viridem guarantees data protection and English support from Victoriaville; against other vendors, it stands apart through the precision of its OCR + AI engine, ERP connectors built in-house and reliability proven since 2013, paired with deep expertise by trade and sector (construction, manufacturing, distribution, forestry, finance) and an investment that delivers lasting savings, with ROI typically reached in 3 to 12 months. And as ERPs begin adding accounts payable and administrative-task automation modules, Viridem keeps an edge: a specialized, multi-ERP OCR + AI engine that enriches your accounting system instead of replacing it. And because we own our software, Viridem is scalable and grows with your business.
No. Beyond the 30+ native connectors (Acomba, Avantage, Fidelio, Genius, Maestro, Maximum, Orchestra, Prextra, Sage, SAP Business One, Microsoft Dynamics, QuickBooks), our team builds custom connectors in 2 to 4 weeks, integrated into your standard deployment. Since 2013 we've connected Viridem to every ERP encountered across the Canadian markets: Oracle NetSuite, Acumatica, Procore, Vision Construction, Intéral, Houston Solutions and several vertical-specific solutions. The cost is bundled in the project, not charged as an option.
To reduce supplier invoice processing time in a Canadian SMB, accounts payable automation is the most effective path. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average (vs 17.4 days for the rest). Three technical levers: (1) OCR + AI capture to eliminate manual entry (down from 8-12 min to under 30 seconds per invoice), (2) visual mobile approval workflows with automatic escalation, (3) PO ↔ invoice ↔ receipt three-way matching auto-validated for 90% of cases. With Viridem, Canadian SMBs typically achieve a 60% reduction in processing time within the first 90 days (Groupe Bellemare testimonial on 15,000 yearly invoices).
Three paths exist: have an automation custom-built (low-code platforms such as Power Platform, or an IT services firm), turn on the accounts payable module of a generalist ERP, or choose specialized software. Custom builds and ERP modules must be designed, maintained and evolved by you or a provider, project after project. Viridem is specialized software, designed and continuously improved since 2013 solely for accounts payable automation: preconfigured workflows, OCR + AI proven on millions of documents, integration with 30+ Canadian ERPs and human support. You get the domain depth of a dedicated software vendor, without carrying the burden of an ongoing development project.
Large platforms like SAP Concur, Tipalti, Stampli or AvidXchange are built for multinationals. For a Canadian SMB, Viridem combines full AP automation (OCR + AI, 3-way matching, approval, posting) with what matters here: data handled with the greatest care (Canadian privacy law), Canadian ERP connectors (Acomba, Maestro, Sage 300, Genius), GST/QST/HST handling, bilingual local support and sector workflows. It is the best fit for businesses across Canada.
Yes: Viridem is proprietary software designed and built in Canada since 2013. Where those solutions are US-based or generic, Viridem keeps your data in Canada (Canadian privacy law), integrates natively with Canadian ERPs, and supports you in English. You get accounts payable automation without losing privacy or local support.
Yes, natively. Viridem automatically validates Canadian tax consistency (GST/QST/HST) on every invoice, unlike global platforms designed first for European VAT or US sales tax. A key advantage for an accounting team in Ontario or Canada.
An Ontario SMB automates its accounts payable by connecting specialized software to its existing ERP (Sage 300, Acomba, QuickBooks, Dynamics…). Viridem captures invoices with OCR + AI, matches them to purchase orders, routes approvals and posts entries, with Canadian hosting and bilingual support. Deployment takes 4 to 8 weeks and ROI is reached in 3 to 12 months.