What is an HR administrative task automation software? It's a software that captures, validates and files your employee records, contracts, OHS attestations, insurance claims and group RRSP files without manual re-entry. It combines OCR, artificial intelligence and configurable workflows to free your HR team from repetitive tasks while guaranteeing Canadian privacy law security, traceability and integration with your payroll and HRIS tools. Viridem is that software, proprietary and built in Canada since 2013.
Retention pressure, scattered employee files, dependency on a single key person, time-consuming employment-standards audits.
Viridem responseSingle employee repository, role-based access. Onboarding 3 weeks→3 days. CNT/RQAP audits in under an hour. 0.5 HR FTE freed.
Payroll cycles under pressure, OHS attestations to trace, multi-level signatures slowing contracts and amendments.
Viridem responseE-signature aligned with Canadian privacy standards. CNESST follow-up with dedicated workflow. Amendments signed in 24h instead of 14 days.
No dedicated HR department: compliance rests on a single person, employee files are scattered, and a poorly documented labour-standards audit or CNESST claim is a real worry.
Viridem responseFull HR oversight without hiring: centralized employee files, guaranteed Canadian privacy law and labour-standards compliance, automatic deadline alerts. You steer talent without drowning in paperwork.
Personalised discovery meeting on your real HR records, your real payroll and HRIS tools. Free, no commitment.
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Viridem centralises onboarding documents, forms, CVs, performance reviews and leave reports in a single employee repository. Granular role-based permissions, full-text search in under 5 seconds. No more files scattered across network shares, emails and binders.Viridem distributes, e-signs and archives your internal policies, codes of conduct and procedures with timestamped read receipts. One active version, signed history preserved. Your compliance audits are ready in minutes, not days.Viridem automatically captures CVs (PDF, Word, email) and builds the candidate record without re-entry. Field-by-field extraction: skills, experience, credentials. No more candidates lost in an inbox.Viridem hosts your employee data in Canada, encrypted, with role-based access control and a complete audit log. Native Canadian privacy law compliance, never sold or exploited for commercial purposes. Your HR data never leaves the territory.Viridem automates onboarding: contract, attestation and system-access generation on hire. Multi-level e-signature aligned with Canadian privacy standards and the Canadian Civil Code. Contracts and amendments signed in 24h instead of 14 days.Viridem orchestrates a dedicated workflow: CNESST declaration, medical follow-up, gradual return, exchanges with insurers. Group insurance and group RRSP files centralized with automatic reminders. Every document filed in the employee record, ready to audit.See Viridem in action on your real HR processes. Live demo, quote within 48 hours.
We have gathered all the key definitions of the field for you: OCR, three-way matching, IDP, dematerialization, Canadian privacy law, ERP, EDI and more. Explore our accounts payable automation glossary →
Viridem increases HR productivity by up to 80% by automating repetitive administrative tasks. Your teams save time on records, forms and approvals, while cutting operating costs.
With Viridem, an HR document is found in under 5 seconds thanks to smart search. Automatic indexing quickly locates any employee file by keyword or administrative field.
Viridem is compatible with most HR ERPs and software on the market. It integrates easily with your existing systems through native connectors and a secure API.
Employee files are fully secured and traceable with Viridem. Every document benefits from access control, a complete history and a secure approval environment, aligned with Canadian privacy standards.
No. Viridem does not replace your HRIS or payroll: it connects to them and adds the missing document layer (employee files, contracts, certificates), so everything is centralized, signed and searchable, without changing your tools.
Yes. Generating, signing and filing seasonal contracts and amendments is automated, with deadline reminders. Ideal for organizations with high turnover or seasonal hiring.
Every HR document is indexed, timestamped and kept with its signed history. Labour-standards, parental-leave or pay-equity audits take hours instead of days, and your employee data stays in Canada, aligned with Canadian privacy standards.
No. Viridem removes manual data entry and filing, not people. Your HR managers spend less time on paperwork (files, forms, follow-ups) and more on people: recruiting, retention and employee development. It is a gain in capacity, not a headcount cut.
Yes. The interface is designed for HR managers, not IT specialists: uploading documents, keyword search and approval flows take just a few clicks. Onboarding and training are included at deployment, and your work habits barely change.
Yes. Viridem centralizes employee files across all your locations, in French and English, with access rights by site or division. Your data stays in Canada (Canadian privacy law), even for your teams in Ontario or elsewhere in Canada.
Plan on average 4 to 8 weeks between project kickoff and go-live: scoping employee files, connecting to your HRIS or payroll, migrating existing documents and training managers.
A general-purpose document manager or an HRIS module stores files, but is rarely built for the Canadian HR reality: fine-grained access control on employee files, approval flows, signed audit trails and Canadian hosting aligned with Canadian privacy standards. Viridem covers that HR layer end to end, while connecting to your existing tools instead of replacing them.