Distribution & Logistics AP Automation Software | Viridem
For overloaded distribution teams
Hundreds of suppliers, duplicates, missed discounts, multi-warehouse : your controllers drowning ?
Viridem takes back control
Take back control of your multi-supplier accounts payable in under 30 days.
- Immediate relief80% of invoices, POs and delivery notes processed without manual entry from day one, across 10,000 to 50,000 documents/year. Duplicates detected before validation.
- Single multi-site softwareAccounts payable, 3-way matching, multi-warehouse, multi-division: one consolidated screen, one training.
- Fast control recovery4 to 8 week deployment, average ROI between 3 and 12 months, native integration with Orchestra, Fidelio, Acumatica, Sage 300, Dynamics 365 BC.
- Lighter mental loadAlerts on duplicate suppliers, PO/receipt variances, 2/10 net 30 discounts to capture. Your controllers manage by exception.
- No surprisesTransparent pricing, Canadian hosting, English support from Victoriaville, an accessible team.
Canadian software
What is an accounts payable automation software for distribution? A software that captures, validates and records your multi-site supplier invoices, POs and delivery notes across your supply chain, without manual entry. It combines OCR, artificial intelligence, duplicate detection and per-line three-way matching, calibrated for Canadian distribution reality: hundreds of suppliers, multi-warehouse, multi-division, 2/10 net 30 discounts to capture. Viridem is that software, proprietary and built in Canada since 2013.
Canadian distribution in numbers
Who Viridem is built for in distribution
CFO · Multi-site Controller
Concerns
Very high volumes (5,000 to 50,000 docs/year), tight cash flow, missed discounts, thin margins under pressure across hundreds of recurring suppliers.
Viridem responseConsolidated multi-warehouse dashboards. Discounts captured systematically, duplicates blocked. ROI 6 to 12 months by volume. Bidirectional ERP/WMS sync.
Operations Director · Logistics
Concerns
Multi-branch receipts poorly matched to orders, recurring stockouts and overstocks, desynchronized WMS data, heterogeneous supplier systems.
Viridem responseNative three-way matching PO ↔ invoice ↔ receipt. Real-time ERP + WMS sync. Stock anomalies flagged before payment.
IT Director · ERP Integrator
Concerns
Complex ERP / WMS / TMS integration, costly and long projects, dependency on a third-party vendor for each new connector, little flexibility on supplier flows.
Viridem responseNative connectors to Sage, SAP B1, Dynamics 365, Acomba, Avantage, NetSuite, Acumatica. REST API. Custom development in-house in 2-4 weeks.
The distribution CFO who takes back control of margins
Multi-warehouse, suppliers, volume rebates, audits Viridem absorbs the administrative complexity so financial controllers focus on what matters: protecting margin on every project.
Your distribution challenges
The challenge
Hundreds of suppliers, several warehouses an exploding invoice volume
Wholesalers, carriers, multi-site suppliers: the volume of invoices and purchase orders overwhelms your clerks, especially across branches.
Viridem's answer80% of documents processed without data entry
Direct capture from wholesalers, plus email, scan and upload. Clerks only handle the exceptions.
The challenge
Reconciling purchase order, invoice and receipt across sites
Partial deliveries, returns, volume-based price gaps: manual matching eats hours and lets overbilling and duplicates slip through.
Viridem's answerNative three-way matching, anomalies flagged before payment
PO ↔ invoice ↔ receipt matching. Configurable tolerances. Duplicates stopped before payment, with 99% accuracy.
The challenge
Approvals that drag between departments and branches
An invoice that must travel through several sites before validation means days lost and early-payment discounts routinely missed.
Viridem's answerOne-click approval, from any branch
Visual mobile workflows, automatic escalation on delay. Cycle brought down to 3 days (best-in-class, Ardent 2026).
The challenge
No consolidated view of multi-site cash
Commitments scattered across warehouses and suppliers: impossible to steer cash flow and discounts in real time.
Viridem's answerConsolidated cash in real time
Multi-warehouse, multi-supplier dashboards. Committed vs paid, discounts captured, duplicates stopped in numbers.
The challenge
An ERP and a WMS that don't talk to each other
Your distribution ERP handles inventory, but accounts payable stays a manual layer: double entry, late postings, discrepancies.
Viridem's answerNative distribution ERP / WMS connectors
Sage, SAP Business One, Dynamics 365, Acomba, Avantage, NetSuite, Acumatica. Bidirectional sync, REST API. No more double entry.
The challenge
Finding a document for an audit takes hours
Invoices, delivery slips, proof of receipt scattered everywhere: every audit or supplier dispute ties up your teams for hours.
Viridem's answerEverything found in under 5 seconds
Full-text indexing. Search by supplier, amount, date, branch. Timestamped signed audit trail (Canadian privacy law), restricted auditor workspace.
The challenge
Credit notes and returns that slip through the cracks
Returned goods, delivery errors, volume rebates: supplier credit notes pile up and, without tracking, never get applied. That's money left on the table.
Viridem's answerEvery credit tracked until you get it back
Viridem automatically links credit notes to the related invoices and purchase orders, flags unapplied credits, and tracks rebates until they're posted to your account.
The challenge
Hundreds of suppliers, that many doors open to fraud
Fake banking-detail changes, duplicate invoices, fictitious vendors: with hundreds of supplier accounts spread across several sites, the risk of fraudulent or duplicate payments climbs.
Viridem's answerAutomatic controls before every payment
Duplicate detection, validation of banking-detail changes, segregation of duties, and a signed, time-stamped audit trail (Law 25). Nothing gets paid without clearing the controls.
Do your challenges look like these? Let's see how Viridem answers them, in 30 minutes. Not on the list? Talk it through directly with one of our experts.
Discovery meetingOur features built for distribution
Built for your multi-site warehouses- Multi-warehouse and multi-branchSite-specific validations, consolidated view for management. One software, one source of truth.
- Automatic duplicate detectionStops double payments before they leave your account. Captures missed discounts immediately.
- Two- or three-way matchingInvoice, order and receipt reconciled without human input, with 99% accuracy.
- Mobile approvalsYour managers approve from anywhere, essential for multi-branch operations.
- WMS and ERP integrationCompatible with most distribution systems. Bidirectional sync, no double entry.
- Real-time cash visibilityConsolidated dashboards on supplier debt, commitments, and upcoming payment flows.
Approve and capture from the dock
Viridem mobile app
The warehouse and the road in your pocket
Your buyers, multi-warehouse managers and controllers approve, capture and search from the receiving dock or the road, without going back to the office.
- One-click approval
Validate an invoice or receiving slip from your phone, even between two sites.
- Receiving-dock photo
Snap the delivery slip on receipt: OCR + AI, automatic matching to the purchase order.
- Search in under 5 seconds
Find any document (invoice, delivery slip, purchase order) in seconds, wherever you are.
- Notifications and escalation
Push alerts and automatic escalation on absence: the approval cycle no longer stalls, even across branches.
Measured case study
Sani Marc: the most complete finance case
A Canadian sanitary-products manufacturing SMB fully automated its financial processes with Viridem. Here, in precise numbers, what they measured.
Manufacturing · Sanitary & chemical productsRead the full case study
Sani Marc
80%invoices without intervention
12,000+supplier invoices / year
21 → 6 dpayment cycle shortened
Want results like Sani Marc? Let's talk about your volumes and your ERP, in 30 minutes.
Discovery meetingYour distribution ERPs, already connected
Viridem natively connects to the ERPs and WMS used in multi-supplier distribution. Bidirectional real-time sync, no double entry.
Ready to take back control of your AP?
See what Viridem does on your real volumes. ROI demonstrated in 6–12 months.
Distribution FAQ
For: Multi-site controller, logistics director, buyer, warehouse manager.
For: multi-site CFO, operations / logistics director, IT director / integrator, buyer, purchasing manager in distribution.
Does Viridem cover administrative task automation for distributors?
Yes. Beyond accounts payable, Viridem delivers administrative task automation for distributors and wholesalers across Canada: it captures, classifies and routes supplier documents, purchase orders and delivery notes, so your team spends less time on paperwork and more on operations.
What's the best accounts payable automation solution for distribution and wholesale in Canada?
Viridem is a Canadian-owned proprietary software purpose-built for multi-vendor, multi-warehouse distributors since 2013. Native integration, high-volume support (10,000 to 50,000 invoices per year), automatic duplicate-vendor detection, Canadian hosting under Canadian privacy law + Ontario PIPEDA.
Does Viridem match freight and landed-cost invoices against receipts for distributors?
Yes. Viridem performs three-way matching between the purchase order, the goods receipt (GRN) and the supplier invoice, and captures freight, brokerage and landed-cost invoices so the true cost of goods is allocated correctly. Price and quantity variances are flagged before payment, protecting the thin margins distributors and wholesalers operate on.
Can Viridem handle supplier rebates, chargebacks and high vendor counts?
Viridem centralizes accounts payable across hundreds or thousands of vendors, keeps every supplier statement reconciled, and attaches rebate, chargeback and credit-note documents to the right invoice file. Your team keeps a clean, audit-ready trail and never loses a credit owed by a supplier.
How does Viridem keep AP in sync with inventory across multiple warehouses?
Viridem connects your procure-to-pay flow to your distribution ERP and posts approved invoices in real time across multiple warehouses and sites. Purchase orders, receipts, inventory value and vendor balances stay synchronized, so buyers and controllers always see accurate cost of goods and cash position.
Is accounts payable automation suited to a distributor or wholesaler?
Yes. Viridem processes high volumes of supplier invoices, matches receipts to purchase orders and negotiated prices, handles discrepancies and feeds your distribution ERP. Your teams process more invoices without hiring, with a full audit trail.
How does Viridem handle high-volume multi-vendor invoice flows?
Viridem natively handles 810 (invoice), 850 (purchase order), 856 (ASN). Bidirectional sync with distribution ERPs (Orchestra, Maximum, Acomba Distribution, Sage 300, SAP, NetSuite). 10,000 to 50,000 annual invoices flow through with no human entry.
How does Viridem prevent duplicate payments in distribution?
Viridem's detection engine cross-checks every incoming invoice against vendor history, open POs and in-flight payments. 0.3% to 0.8% of paid volume is typically intercepted as duplicates in the first 12 months, fully covering the Foundation plan cost on a single year.
Is Viridem a fit for multi-site distributors across Canada and the U.S.?
Yes. Viridem is natively multi-warehouse and multi-company, with authorisations by site, vendor and purchase category. Real-time ERP sync per site. Compliant with Quebec (QST), Ontario (HST) and U.S. state sales-tax filings.
How does Viridem accelerate vendor early-payment discount capture in distribution?
With payment cycle reduced from 17 days to 3 days (Ardent Partners 2026 best-in-class benchmark), Viridem captures 78% of early-payment discounts. For a typical distributor, that's 0.8% to 1.2% of annual vendor spend converted directly into margin.
How much does accounts payable automation software cost in Canada?
Viridem offers an expert solution preconfigured by role and by industry, delivered as sector packages. The price can vary depending on your sector and scope. No surprises, no hidden costs. Every plan includes Canadian hosting, English support from Victoriaville, Viridem Academy training and automatic updates. For pricing tailored to your reality, see our Pricing page or book a discovery meeting.
What is the ROI of accounts payable automation?
For Canadian SMBs, average Viridem ROI materialises between 3 and 12 months, regardless of your sector or volume. Three savings levers: 80% of tasks automated, 9× faster processing than manual entry, 90% paper reduction. The Viridem ROI calculator helps you estimate your savings in a few minutes.
How does Viridem compare to other accounts payable automation solutions?
Viridem stands out first through its OCR + AI technology: where many tools stop at OCR, Viridem combines optical recognition with artificial intelligence to reach 99% accuracy on structured invoices. Second strength: workflows preconfigured by industry AND by role (construction, distribution, manufacturing, finance, HR), a depth of specialization that is unique on the market. Third: your data is handled with the greatest care, aligned with Canadian privacy standards and never sold or exploited for commercial purposes. Against global players such as Tipalti, Quadient, Stampli or Bill.com, Viridem guarantees data protection and English support from Victoriaville; against other vendors, it stands apart through the precision of its OCR + AI engine, ERP connectors built in-house and reliability proven since 2013, paired with deep expertise by trade and sector (construction, manufacturing, distribution, forestry, finance) and an investment that delivers lasting savings, with ROI typically reached in 3 to 12 months. And as ERPs begin adding accounts payable and administrative-task automation modules, Viridem keeps an edge: a specialized, multi-ERP OCR + AI engine that enriches your accounting system instead of replacing it. And because we own our software, Viridem is scalable and grows with your business.
How does Viridem handle exceptions and non-compliant invoices?
Viridem automatically identifies invoices outside the standard flow: amounts out of tolerance, unknown supplier, missing PO, tax errors, potential duplicates. Each exception is routed to the right approver with full context (supplier history, comparison with previous invoices, correction suggestions). Your clerk handles only the 5-15% of exceptions instead of 100% of invoices. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average thanks to this intelligent filtering.
My ERP isn't on the partner list: is that a problem?
No. Beyond the 30+ native connectors (Acomba, Avantage, Fidelio, Genius, Maestro, Maximum, Orchestra, Prextra, Sage, SAP Business One, Microsoft Dynamics, QuickBooks), our team builds custom connectors in 2 to 4 weeks, integrated into your standard deployment. Since 2013 we've connected Viridem to every ERP encountered across the Canadian markets: Oracle NetSuite, Acumatica, Procore, Vision Construction, Intéral, Houston Solutions and several vertical-specific solutions. The cost is bundled in the project, not charged as an option.
How can I reduce supplier invoice processing time?
To reduce supplier invoice processing time in a Canadian SMB, accounts payable automation is the most effective path. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average (vs 17.4 days for the rest). Three technical levers: (1) OCR + AI capture to eliminate manual entry (down from 8-12 min to under 30 seconds per invoice), (2) visual mobile approval workflows with automatic escalation, (3) PO ↔ invoice ↔ receipt three-way matching auto-validated for 90% of cases. With Viridem, Canadian SMBs typically achieve a 60% reduction in processing time within the first 90 days (Groupe Bellemare testimonial on 15,000 yearly invoices).
