Systèmes PRAN: +40% productivity through accounts payable automation

Systèmes PRAN at a glance

Systèmes PRAN is a leading Canadian-based company in industrial electronics, located in Quebec City. It designs and manufactures electronic control systems (multiplexing, CAN Bus) for specialized vehicles: ambulances, fire trucks and buses. By automating its accounts payable with Viridem, the company gained +40% productivity and cut errors by 80%.

The challenges before Viridem

Systèmes PRAN's growth was slowed by administrative pain points familiar to manufacturing SMBs:

• Excessive time spent on repetitive administrative tasks.
• The burden of manually entering a large volume of invoices.
• A critical need to free up time so administration could be more proactive.
• Scattered data, for lack of centralization.

Focus on efficiency: the objectives

The company aimed to reduce workload through automation, save time and cut administrative costs, centralize and track documents on a single software, optimize processing of supplier invoices and purchase orders, and improve overall execution speed.

The Viridem solution

• Document automation: generation, tracking, archiving.
• Centralization of information on a single software.
• Drastic reduction in administrative processing time.
• Fast mobile access to documents and information in real time.
• Smooth tracking of purchase orders and delivery slips.

“We have far fewer invoices to enter, which frees up time for more proactive tasks.”Julianne Auclair, Administrative Assistant, Systèmes PRAN

Measured results

• +40% productivity
• +30% growth
• −80% errors
• −50% administrative salary costs
• More than 100 documents processed per week

“I have more time to help my colleagues on higher value-added tasks.”Julianne Auclair

A well-supported rollout

Efficient training and adoption to prepare the teams, a go-live with the adjustments needed to stabilize document recognition, and smooth commercial support from the very first contact.

“Despite the adjustments needed at the beginning, the explanations and follow-up were always there.”Julianne Auclair

Viridem day-to-day, and what's next

Today, Systèmes PRAN uses Viridem to manage supplier invoices, process purchase orders and delivery slips, automate manual tasks, view documents via the mobile app and reduce data-entry errors. The company plans to automate the entire ordering process, integrate credit-card and expense-account management, and optimize the traceability of its internal flows.

From the embedded electronics of emergency vehicles to its accounts payable, Systèmes PRAN made the same choice: intelligent automation in the service of performance.