Manufacturing: all accounts payable automation features

What features does Viridem give you to automate accounts payable in manufacturing? Here is the complete list, from the shop floor to posting in your ERP. Each function is calibrated for manufacturing reality (multi-line, multi-site, sector compliance) and proven at manufacturers like Sani Marc.

Automated capture and entry

• AI-assisted invoice digitization: OCR + AI at 99% accuracy. Direct EDI capture for recurring suppliers, shop-floor receiving photo, email. 80% of invoices processed without human intervention.
• Automated supplier invoice processing: faster processing, lower admin costs, stronger compliance with industry requirements.
• Automatic invoice posting to the ERP: validated data is written automatically into your ERP, with no re-keying.
• Real time, in synergy with your manufacturing ERPs: processes run in real time, in synergy with ERPs dedicated to manufacturing.

Validation and control

• Three-way matching: purchase order, invoice and receipt matched automatically, line by line where needed, with variance handling. 90% auto-validated, anomalies flagged before payment.
• Reconciliation of required documents: reconciliation of the documents needed to complete each task, with no paper chase.
• Statement-of-account reconciliation: optimized reconciliation of supplier statements of account.
• Duplicate invoice detection: duplicates are systematically blocked before payment, and early-payment discounts captured.

Approval and workflow

• Multi-department approval workflow: purchasing, production, quality, finance; automatic delay escalation; 1-click approval on mobile, tablet or desktop. Cycle reduced to 1-2 days instead of 5-10.
• Pre-configured manufacturing workflows: ready-to-use workflows per sub-sector (food, metal and mechanical, plastics and sanitary).

Receiving, inventory and costs

• Shop-floor receiving capture and real-time adjustment: shop-floor delivery-slip photo, barcode scan, WMS integration. Partial receipts tracked, returns matched to credit notes.
• Multi-site visibility and per-product costs: consolidated view of costs per site, production line, product, cost centre. Margins steered in real time.

Documents and compliance

• Drawing and work-order version control: only the latest version of a plan or work order is accessible on the shop floor, no more scrap from outdated docs.
• Production document management: invoices, POs, delivery slips, drawings, work orders, material certificates, datasheets and ISO audits centralized. Shop and office synced in real time.
• Automated regulatory compliance: signed, timestamped Canadian privacy law audit trail, restricted auditor space, HACCP / ISO / CFIA / Health Canada compliance ready in minutes.

Manufacturing ERP integration

Viridem connects natively, with real-time bidirectional sync, to Genius ERP, Intéral, Maximum, Orchestra, SAP Business One, Sage X3 and Microsoft Dynamics 365, with no double entry.