Construction Accounts Payable Automation Software: The Key Lever for Performance in Ontario & Canada

Construction Accounts Payable Automation Software: The Key Lever for Performance in Ontario & Canada

The construction sector, encompassing civil engineering, heavy construction, and general contracting, is characterized by complex and voluminous document management: purchase orders (POs), vendor invoices, subcontracts, progressive billing, tenders (e.g., similar to SEAO or local procurement platforms), holdbacks (retentions), and more. To master costs, reduce errors, and ensure regulatory compliance, the automation of accounts payable (AP) and administrative tasks has become a strategic necessity, especially in the competitive Canadian market.

Pre-configured Workflows Adapted to the Construction Industry

Viridem offers industry-specific workflows specially designed for construction. They cover the entire AP cycle: automated management of purchase orders, multi-level vendor invoice validation, holdbacks management (retentions), and seamless integration with your ERP system (Sage, Genius, Vision, Avantage, Prextra, Acomba, Maestro, Fidelio, Maximum, etc.). This guarantees real-time synchronization and rigorous cost control crucial for projects across Ontario.

Proven Proprietary Technology, Enhanced by Artificial Intelligence

At the core of Viridem lies a proprietary document recognition technology that has proven its worth in the construction sector. Our technology is based on a strategy adapted to the nature of documents: 80% of documents, being more standard, are processed by our classic, fast, and reliable system, thanks to our industry expertise. For the remaining 20%, which are more complex or atypical, AI intervenes as a document recognition assistant to ensure efficient and precise processing.

From cash register receipts to weighbridge tickets, delivery slips, and vendor invoices, Viridem also offers data extraction through our core technology and via AI, with in-depth analysis adapted to documents of varying formats and natures.

AI functionalities can be activated or deactivated at any time according to user needs, offering optimal flexibility. This approach allows companies to modulate automation based on the document complexity and the evolution of their internal processes.

Our technology guarantees total user control; extracted data can be adjusted or validated, enabling gradual and controlled automation, seamlessly integrated into your existing processes.

Key Viridem Features for the Construction Sector in Canada:

• Automated Data Entry: Drastically reducing manual input and errors.
• Automated Invoice Processing: Accelerating accounting cycles and lowering administrative costs.
• Three-Way Matching: Guaranteeing consistency between the purchase order, receipt, and invoice—key for stringent financial management in construction.
• Automated Purchase Order Management: Coupled with precise tracking per project or job site.
• Flexible Approval Workflows: Configurable according to your complex business rules.
• Detailed Cost Tracking and Financial Reconciliation: For clear and efficient project oversight.
• Multi-Company Management: Essential for diversified contracting groups.
• Native ERP Integration: Ensuring continuous synchronization with your financial systems (Sage 300/100, Maestro, Viewpoint).
• Centralized and Automated Document Management: Classifying contracts, plans, invoices, and other documents for quick and secure access.
• Automatic Duplicate Invoice Detection: Preventing errors and multiple payments.
• Secure and Compliant Archiving: Facilitating accounting and tax audits.
• Intuitive Document Search: For unparalleled time savings and ease of access.
• Viridem Mobile Application: Instant capture and processing of documents directly from job sites, allowing field teams to transmit tickets, weighbridge slips, or delivery notes in real-time.

Why Automate Accounts Payable in Construction?

Thanks to Viridem, construction companies in Ontario and across Canada gain operational efficiency, data reliability, and regulatory compliance. The tool ensures the robotization of vendor accounting, freeing up teams from repetitive tasks and allowing them to manage large volumes without overload or risk of error. By combining technological innovation with industry expertise, Viridem is an evolving and secure solution that supports your company's growth.

Engage in Your Digital Transformation with Viridem

Take advantage of a free and personalized needs assessment with our experts today. This step will allow you to analyze your processes to determine the best-suited solution for your operations and specific challenges.

Contact us now and start an effective digital transformation that will simplify your accounts payable management, improve your data quality, and strengthen the financial control of your projects—even directly on your job sites with the mobile application.