How Sani Marc Streamlined Its Financial Processes with Viridem Automation

How Sani Marc Streamlined Its Financial Processes with Viridem Automation

Sani Marc, a Canadian company with 750 employees based in Victoriaville, specializes in sanitary product distribution, cleaning chemical manufacturing, and pool and spa products.

Before implementing Viridem, Sani Marc faced significant challenges in managing its financial operations, including time-consuming repetitive tasks, slow and inefficient approval processes, and a heavy reliance on paper-based workflows, which limited overall operational efficiency.

Key Financial Process Challenges

Before deploying an Accounts Payable (AP) automation solution, Sanimarc encountered several obstacles:

• Excessive time spent on repetitive administrative tasks
• Slow and inefficient document approvals
• High volume of paper, making archiving difficult
• Frequent duplicate errors

The company’s primary objectives were:

• Digitalization and paperless workflows
• Centralization of financial documents
• Optimization of the procure-to-pay (P2P) cycle
• Cost reduction and improved process traceability

Viridem Automation Solutions

"Viridem perfectly met our needs, simplifying processes and improving team efficiency." – Malorie Duhaime, Accounts Payable Coordinator

Viridem enabled Sani Marc to:

• Automate document generation, tracking, and archiving
• Centralize all financial information on a single platform
• Automate document validation and approvals
• Ensure traceability and regulatory compliance
• Monitor workflows in real time
• Reduce administrative costs

"Viridem helped us become almost completely paperless and consolidate all our documents in one place, saving physical space."

Viridem Implementation Plan

Phase 1 – Audit & Customization
"Clear, structured process with minor adjustments to fit our specific needs."

Phase 2 – Team Training & Adoption
"Targeted support helped teams adopt the tools effectively."

Phase 3 – Go-Live & Post-Deployment Support
"Deployment went smoothly, with attentive follow-up ensuring operational stability."

"The sales and onboarding support was satisfactory, and the implementation was well-received by our teams."

Tangible Benefits of AP Automation

By automating accounts payable and centralizing documents, Sani Marc achieved measurable results:

• Reduced administrative workload, allowing staff to focus on high-value tasks
• 75% reduction in duplicate errors, improving financial data accuracy
• Enhanced responsiveness and internal collaboration
• 95% reduction in paper usage, freeing up storage space
• Over 80% of physical storage space reclaimed

These results demonstrate Viridem’s impact on operational efficiency and digital transformation of financial processes.

Now, Sani Marc uses Viridem to:

• Efficiently manage supplier invoices
• Accelerate internal approvals
• Automate repetitive administrative tasks
• Centralize and organize all documents
• Increase team autonomy and productivity
• Reduce duplicate errors
• Minimize paper use and archiving requirements

Thanks to this solution, over 200 invoices and statements are processed daily through automated accounts payable workflows and electronic document management (EDM).

Future Plans for digital transformation

Sani Marc aims to continue its digital transformation by improving:

• Account statement management
• Handling of non-compliant documents
• Internal process traceability

"We have a very positive view of Viridem and notice improvements with every update."

Reinventing Daily Operations

"We had previously used Viridem in another department, proving its reliability and efficiency."

By consolidating documents, eliminating paper, and removing duplicates, Viridem provides instant visibility into internal processes and frees teams to focus on tasks with higher business impact.

Conclusion

Thanks to Viridem, Sani Marc has completely transformed its financial and administrative processes. Automation of accounts payable, digital document management, and centralized information have improved efficiency, reduced errors, and increased team productivity.

Modernizing and securing internal workflows has been a key milestone in Sani Marc’s digital transformation, demonstrating that intelligent financial process automation is a tangible lever for productivity and business performance.