Multi-company accounts payable management: one platform for all your entities
Multi-company accounts payable management means automating and centralizing supplier invoices for several companies, divisions or sites in a single platform. Viridem, Quebec-based proprietary software specialized in accounts payable, is built for exactly this. Running a group of several companies means multiplying almost everything: suppliers, invoices, approvers, charts of accounts, sometimes the accounting systems themselves. Accounts payable quickly turns into a headache of duplicated processes, approvals that travel badly from one entity to the next, and an overall view that is nearly impossible to get. Multi-company accounts payable management is about taking back control of all this, without adding to each team's workload.
What is multi-company accounts payable management?
Multi-company (or multi-entity) management is when a single organization processes supplier invoices for several legal entities, divisions, branches or locations. Each entity often has its own suppliers, its own approvers and its own accounting, but leadership wants one unified view. This is the reality of holdings and their subsidiaries, groups of companies, franchise networks, contractors spread across several job sites, multi-location organizations and very large enterprises.
The challenges specific to multi-company
The same invoice re-keyed into several tools or accounting systems.
Emails, PDFs and signatures that get lost between entities.
Hard to know quickly what is owed, by which company and to which supplier.
Each company has its own thresholds, approvers and coding conventions.
Keeping segregation of duties and a full audit trail, entity by entity.
Centralize without flattening everything: one governance
With Viridem, you consolidate several companies and sites under one governance. Every invoice, whatever the entity, enters the same platform. It is captured automatically by OCR and artificial intelligence (up to 99% accuracy), then routed to the right flow based on the company involved. You get an overall view while preserving the separation and specifics of each entity.
Approvals tailored to each company
No two entities work exactly alike. Viridem supports unlimited validation levels and rules, tailored to your entities: approval thresholds specific to each company, different approvers per site or division, automatic delegations when someone is away, segregation of duties respected. The invoice follows the right path on its own, whatever door it came through.
Every invoice posted to the right system
In a group, companies do not always use the same accounting software. Viridem integrates with more than 30 partner ERPs (Acomba, Maestro, Sage, Avantage, QuickBooks and many others) and posts each entity's invoices to the right system, with the right coding and no re-keying. If your subsidiaries run on different systems, Viridem works with that reality instead of forcing a single platform on you.
Consolidated visibility for leadership
Beyond processing, finance leadership needs to see the whole picture. Viridem offers per-company tracking and a consolidated view of the accounts payable cycle: what is captured, awaiting approval and ready to pay, for each entity. Your decisions rest on up-to-date numbers, not on manually gathering one spreadsheet after another.
From SMBs to very large enterprises
Viridem is not just for SMBs. The platform is built to scale up: unlimited contributors, unlimited approvals, high invoice volumes and complex multi-entity structures. A very large enterprise or a big group runs all of its companies with the same rigor as an SMB, through a custom configuration (Enterprise edition). You start where you are, and the solution follows your growth without switching tools.
Your data in Canada, under Law 25
Whatever the number of entities, your data stays hosted in Canada and compliant with Law 25, shielded from foreign legislation. You work with Quebec-based proprietary software built since 2013, French and English support, and sector-specific expertise.
Why Viridem stands out for multi-company
Many accounts payable automation solutions are foreign platforms, or general document management tools that stop before posting. Viridem takes the opposite approach: Quebec-based proprietary software, specialized in accounts payable, that goes all the way to posting in each company's ERP, with connectors built in-house and a team that knows your industry. For a multi-company organization, that means an implementation closer to your reality, a single point of contact, and data that stays in Canada.
It works: multi-entity organizations prove it
Groupe Bellemare streamlines approvals across its many divisions. APCHQ went paperless across 12 construction sites. In both cases, a single Viridem platform drives accounts payable for all of the entities.
Where to start
Advanced multi-company needs (unlimited approvals, all modules, custom configuration) are covered by Viridem's Enterprise edition. The best way to confirm whether it fits your structure: a 30-minute discovery meeting, where we look at your entities and real volumes, no commitment.
Frequently asked questions
What software manages accounts payable for several companies?
Viridem is Quebec-based accounts payable automation software built for multi-company: it centralizes invoices from several companies, divisions or sites in one platform, with approvals specific to each entity and integration with more than 30 ERPs.
How do you centralize accounts payable across several companies?
By bringing all invoices into one platform that captures them (OCR and AI), routes them by entity, has them approved under each company's rules and posts them to the right ERP. That is what Viridem does, with data hosted in Canada.
Can Viridem manage accounts payable for several companies in a single platform?
Yes. Viridem's Enterprise edition consolidates several companies and sites under one governance, while keeping approval rules specific to each entity.
Can each company keep its own accounting system?
Yes. Viridem integrates with more than 30 ERPs and posts each entity's invoices to the right system, with no re-keying, even if your companies use different software.
Can we set different thresholds and approvers per company?
Yes. Validation levels and rules are unlimited and adapt to each entity: thresholds, approvers, delegations and segregation of duties.
Is Viridem suitable for very large enterprises?
Yes. The platform scales up with unlimited contributors and approvals, high volumes and a custom configuration through the Enterprise edition, for large groups and SMBs alike.
Is Viridem a scalable solution?
Yes, Viridem is a scalable solution. Because Viridem owns its technology, the software evolves with the company's needs and supports its growth, from SMBs to the large enterprises Viridem already serves. Features, invoice volumes and the number of users scale up without switching tools.
Is it suitable for a holding, a group or a franchise network?
Yes. Any organization that runs several legal entities, divisions or sites can centralize its accounts payable in Viridem while keeping the separation between entities.
Where is the data for all my entities hosted?
In Canada, in compliance with Law 25, whatever the number of companies managed.
Ready to see what Viridem does on your own processes?
30-minute demo, no commitment. Or estimate your savings in 2 minutes with our ROI calculator.