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5 Repetitive Tasks to Automate with Viridem

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5 Repetitive Tasks to Automate with Viridem
5 Repetitive Tasks to Automate with Viridem
December 8, 2020

Looking for ways to save time at work and be more productive? Automating specific accounting and administrative tasks could be the solution. By getting you to do more in less time, automating daily tasks allows you to focus your energy on strengthening customer relationships and generating value. A significant impact for SMEs where human and financial resources are limited in this period of global COVID-19 pandemic. In this article, we will present 5 repetitive tasks to be automated with the Viridem smart solution for your business, regardless of its size and industry. 1. Automate Data Entry A quick and easy way to reduce costs in a business is to automate tasks such as data entry with advanced EDM. This routine administrative task, often performed by clerks, benefits from being mechanized to reduce payroll, to use our human resources for tasks that are more valuable to the company, but also to reduce the risk of human error. Studies such as Experian suggest that human error, such as typos, incorrect manual entries, or different data entry practices, is one of the leading causes of data problems. By choosing the Viridem smart solution, you will no longer have to worry about such errors since the information is validated automatically. Suppose you receive a large number of purchase orders; Viridem has the ability to extract key information from each purchase order and compare it with your financial or ERP system. In addition to saving time, you will also ensure that data entry is always accurate. Peace of mind! 2. File Documents More Quickly and Efficiently Spend a lot of time managing and filing scanned documents? That is now a thing of the past! Artificial intelligence speeds up this daily task to maximize the working time of each of your employees. The figures speak for themselves: the average time spent searching for a document is reduced from 5 minutes to 10 seconds with Viridem! But how is this possible? In practical terms, Viridem reads and understands the text content of the documents submitted to it, which then enables it to classify them optimally in its smart document vault. When you launch a document search, Viridem shows you precisely what you need... in just a few seconds! Are you looking for a technical data sheet, a purchase order, or an invoice? Simply enter a date, a number, a code, or the customer's name, and you are done! Viridem makes your life easier with an intuitive keyword search. 3. Assemble Additional Documents Getting through all the paperwork can quickly become burdensome as your business thrives. Documents of all kinds are piling up and increasing in number, making it difficult to see at a glance all the invoices from the same supplier, for example. Viridem takes care of this repetitive task to be automated. Its intelligent document management module greatly simplifies the assembly of documents of the same nature or linked by a common element - two quotes that complement each other or an invoice from a supplier with the associated purchase order, to name just a few. A valuable tool that will enhance your daily work while providing better service to your customers through optimal and centralized management. 4. Seek Approval from Employees or Managers Is this really the correct version of your technical specifications, the one you need to send to your client? Has your manager approved the document and, if so, has it been edited or commented on? Regardless of the approval required, Viridem takes care of it for you! Simply create a workflow in Viridem so that this type of document (e.g., technical specifications) is always sent to your manager. Automating this operational task could eliminate costly email returns and errors! Not only will Viridem ensure that the document is forwarded to the correct person for approval, but it will also ensure that the version posted is always the most recent version available. Say goodbye to countless overlapping versions of the same document! 5. Validate Amounts Automatically Accounting efficiency is also within Viridem's reach! Designed explicitly for order-to-invoice reconciliation, the smart solution instantly detects any difference in amounts or discrepancies in quantities. Imagine the gain in efficiency and the reduction in accounts receivable payment delays! You will also see it as a way to save time and money since Viridem alone checks your invoices and purchase orders for compliance - a task usually performed by accountants. Once again, Viridem reduces not only the risk of human error, but also the validation time that can sometimes be long due to the absence of an employee or an overload of work at the end of the fiscal year. And with all these repetitive tasks to be automated, should we fear the disappearance of jobs or the dismissal of employees? Artificial intelligence is, of course, transforming our lives, whether at work or elsewhere, but human beings have continuously demonstrated remarkable adaptability. Regardless of the times or innovations, workers develop their expertise and learn new tasks. In fact, the concern is more focused on short-term survival and the sustainability of businesses that are slow to automate specific repetitive tasks. The competition is getting stronger and focusing all your efforts on customer relationships and on providing a unique offering will help you stand out from the competition. Give yourself the tools to do so now by entrusting the automation of administrative and accounting tasks to Viridem. Request a free demo!