Blog

Going Digital: 5 Reasons That Are Keeping You from Taking Action

← Back to articles
Going Digital: 5 Reasons That Are Keeping You from Taking Action
Going Digital: 5 Reasons That Are Keeping You from Taking Action
October 26, 2020

Did you know that nearly four out of five SMEs in Canada have not yet gone digital? If you are one of them, rest assured - it is not too late to do so! As you have probably noticed by now, the COVID-19 health crisis has shown how important it is to implement effective tools for teleworking. Let us take a moment to look at the top five reasons that may keep you from going digital yourself. 1. The Fear of Change at Work Coping with change is not always easy, especially during this turbulent period of COVID-19. The good news is that technological change can be carefully prepared, either internally or with the help of experts in the digital shift. It is estimated that a 75% support rate from managers is required for a change to be successfully implemented. How can this be achieved? -Present figures and concrete arguments on the benefits of the digital shift. -Communicate frequently with both managers and employees. -Demonstrate what your employees will gain in their day-to-day work by automating processes. -Encourage your teams to embrace technological change and make it a collective success. Remember that going digital is a project developed BY and FOR humans. Take the time to inform and listen to your teams. You will be able to identify their concerns in order to support them better. 2. The High Costs of Going Digital It is no secret that one of the main fears of Quebec businesses is the financial aspect. "Digital technology is expensive!”, we often hear. But it is important to look beyond implementation costs and anticipate how much money you will save afterward.An example? At Viridem, we have observed that data entry efforts are reduced by 80% after implementing an Advanced EDM Solution. As a result, your employees can complete their work more quickly and then focus on other tasks. Still not convinced? -The average document search time goes from 5 minutes…to just 10 seconds! -The processing time for documents usually drops by half, if not more. -The return on investment (ROI) is usually within the first year. 3. The Fear of Not Knowing Where to Begin This is perfectly justified! In fact, many companies are asking themselves the same question. There is no magic recipe – if there were, everyone would know it! Fortunately, some good practices tend to bring about a successful digital shift: -Identify problems encountered. -Assess the organization’s current level of maturity. -Develop a structured implementation plan. There is no point in hurrying through the steps and rushing everything! The key is to take a step-by-step approach and surround yourself with experts, either internally or externally. Each gain will serve as a springboard to motivate your team to keep working and strengthen collective commitment. 4. Digital Anxiety Fears associated with the digital shift among employees sometimes originate from a lack of computer knowledge or a lack of confidence in one’s abilities. This results in a great deal of insecurity, which is rarely communicated explicitly. One way to help resolve this situation and reassure your employees is to explain to them, from the very beginning, that they will receive full training. At Viridem, one of our integrators is assigned to the training your team and remains available to answer your questions. We also provide a comprehensive and easy-to-understand user manual. The idea is to get you up and running quickly – and it really works! 5. Difficulty Choosing Among All the Management Tools We live in an era of abundance where digital tools are multiplying at an incredible rate! How does one decide?Each company is unique, hence the need to choose the best management tool for YOUR needs. Flexibility and customization should therefore be considered in your selection. But still? There is nothing like a trial run to explore the EDM solutions you are interested in. That is why we are offering you a free demo to discover Viridem, an Electronic Document and Information Management Software (DMS-EDM) designed to automate your processes and thus optimize your company’s organizational performance. To try it is to adopt it! Request a free demo!