OCR + AI technology for accounts payable | Viridem

Viridem combines OCR (fast raw reading) and generative AI (contextual understanding) to deliver an Intelligent Document Processing (IDP) software. OCR alone fails on non-standardized documents; AI alone is expensive and can hallucinate on accounting figures. The hybrid approach reaches 99% accuracy on structured invoices. Source: Veryfi and Medius confirm IDP as the 2025+ standard.

Yes. Viridem connects to your ERP through native connectors (Acomba, Maestro, Genius, Sage, SAP Business One, Microsoft Dynamics…) with two-way synchronization: vendors, purchase orders and GL codes flow from the ERP into Viridem, and approved invoices and journal entries flow back, with no double entry.

OCR reads an invoice's raw text; hybrid AI (IDP) then understands the structure, vendor, amounts, taxes, line items, even across varied layouts. Viridem combines both to reach 99% accuracy, whereas OCR alone breaks down as soon as the format changes.

Viridem is 100% proprietary since 2013. Source code, AI models, ERP connectors, mobile app: everything is built in-house by our Canadian team. No dependency on a US or European vendor. When a new need emerges, we ship the feature, without waiting on someone else's roadmap.

30+ ERPs integrated natively: Acomba, Avantage, Fidelio, Genius, Maestro, Maximum, Orchestra, Prextra, Sage (50, 300 CRE, X3), SAP Business One, Microsoft Dynamics (Business Central, NAV, GP), QuickBooks (Online, Desktop), Oracle NetSuite, Acumatica, Procore, Vision Construction, Houston Solutions, Interal. Coverage: Canada and the US market. Off-list ERPs: custom connector developed in 2-4 weeks.

OpenAPI 3 REST API documented with OAuth 2.0 authentication, event webhooks (document.captured, document.validated, payment.released), EDI (X12, EDIFACT), secure SFTP, structured email (templates), real-time bidirectional ERP connectors. Public developer documentation. Your IT teams stay in control whenever they need to.

Both. Canadian-hosted SaaS (Foundation and Growth plans) for speed and zero maintenance. On-premises or private cloud (Enterprise plan) for organisations requiring full data protection: government, banks, insurance, defence sector. 99.9% SLA, automatic backups, included disaster-recovery plan.

Exclusive hosting in Canada, Canadian jurisdiction. Compliance with modernized Canadian privacy law (privacy by design, automated access and rectification rights), PIPEDA, AES-256 encryption at rest, TLS 1.3 in transit, granular RBAC, timestamped audit log. No client data ever sold or exploited for commercial purposes. SOC 2 type II in progress. Per Upper Harbour 2025, most SaaS in Canada relies on foreign providers; Viridem is a transparent Canadian publisher.

Our AI department carefully selects the AI capabilities that deliver real business value. Continuous monitoring (Donut, DocILE), internal testing on real formats, cautious rollout. No marketing gimmicks: we only ship what concretely improves accuracy, speed or traceability. Models trained on millions of Canadian financial documents, validated by professional accountants.

Viridem offers an expert solution preconfigured by role and by industry, delivered as sector packages. The price depends on your sector and scope: no single rate, no per-page cost. No surprises, no hidden costs. Discover the price tailored to your reality by booking a free 30-minute appointment with a Viridem expert. All plans include Canadian hosting, English support from Victoriaville, Viridem Academy training and automatic updates. A ROI calculator is also available to estimate your savings in two minutes.

For Canadian SMBs, average Viridem ROI materialises between 3 and 12 months, regardless of your sector or volume. Three savings levers: 80% of tasks automated, 9× faster processing than manual entry, 90% paper reduction. The Viridem ROI calculator helps you estimate your savings in a few minutes.

Viridem deployment typically takes 4 to 8 weeks depending on your ERP complexity and document volume. Phase 1 (weeks 1-2): flow analysis, workflow configuration, OCR + AI calibration on your supplier formats. Phase 2 (weeks 3-4): ERP integration, Viridem Academy training included, user testing. Phase 3 (weeks 5-6): production rollout, personalized support. Our Victoriaville team stays reachable for evolutions.

Yes, fully. Viridem has been designed in Canada since 2013, owns its code, operates under exclusive Canadian jurisdiction. Modernised Canadian privacy law and PIPEDA compliance, AES-256 encryption at rest, TLS 1.3 in transit, granular access control, timestamped audit log. Per the 2025 Upper Harbour study, 82% of SaaS tools used in Canada rely on foreign providers. A Canadian publisher since 2013, Viridem puts the protection of your data at the heart of its approach, in the spirit of Canadian privacy standards, and never sells or exploits it for commercial purposes.

Viridem stands out first through its OCR + AI technology: where many tools stop at OCR, Viridem combines optical recognition with artificial intelligence to reach 99% accuracy on structured invoices. Second strength: workflows preconfigured by industry AND by role (construction, distribution, manufacturing, finance, HR), a depth of specialization that is unique on the market. Third: your data is handled with the greatest care, aligned with Canadian privacy standards and never sold or exploited for commercial purposes. Against global players such as Tipalti, Quadient, Stampli or Bill.com, Viridem guarantees data protection and English support from Victoriaville; against other vendors, it stands apart through the precision of its OCR + AI engine, ERP connectors built in-house and reliability proven since 2013, paired with deep expertise by trade and sector (construction, manufacturing, distribution, forestry, finance) and an investment that delivers lasting savings, with ROI typically reached in 3 to 12 months. And as ERPs begin adding accounts payable and administrative-task automation modules, Viridem keeps an edge: a specialized, multi-ERP OCR + AI engine that enriches your accounting system instead of replacing it. And because we own our software, Viridem is scalable and grows with your business.

Classic OCR (optical character recognition) reads printed characters on an image but struggles with non-standardized invoices, handwriting and complex layouts. Viridem's OCR + AI combines OCR robustness (for 80% of standard documents) with a pre-trained language model, peer-reviewed, that understands context, field relationships and semantics. Result: 99% accuracy on structured invoices, with auto-detection of cases requiring human validation. See our scientific references.

Viridem automatically identifies invoices outside the standard flow: amounts out of tolerance, unknown supplier, missing PO, tax errors, potential duplicates. Each exception is routed to the right approver with full context (supplier history, comparison with previous invoices, correction suggestions). Your clerk handles only the 5-15% of exceptions instead of 100% of invoices. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average thanks to this intelligent filtering.

No. Beyond the 30+ native connectors (Acomba, Avantage, Fidelio, Genius, Maestro, Maximum, Orchestra, Prextra, Sage, SAP Business One, Microsoft Dynamics, QuickBooks), our team builds custom connectors in 2 to 4 weeks, integrated into your standard deployment. Since 2013 we've connected Viridem to every ERP encountered across the Canadian markets: Oracle NetSuite, Acumatica, Procore, Vision Construction, Intéral, Houston Solutions and several vertical-specific solutions. The cost is bundled in the project, not charged as an option.

Viridem extracts on average 30 to 50 fields per invoice: header (supplier, invoice no., issue/due dates, currency), amounts (subtotal, GST, QST, HST, total), line items (description, quantity, unit price, line total), references (PO no., project no., cost centre, product code), payment terms and discounts, banking details, signatures and stamps. Every field is validated against your ERP and your supplier history. On handwritten forms (field inspections, receiving sheets), the hybrid AI also extracts ticked boxes, signatures and annotations.

To reduce supplier invoice processing time in a Canadian SMB, accounts payable automation is the most effective path. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average (vs 17.4 days for the rest). Three technical levers: (1) OCR + AI capture to eliminate manual entry (down from 8-12 min to under 30 seconds per invoice), (2) visual mobile approval workflows with automatic escalation, (3) PO ↔ invoice ↔ receipt three-way matching auto-validated for 90% of cases. With Viridem, Canadian SMBs typically achieve a 60% reduction in processing time within the first 90 days (Groupe Bellemare testimonial on 15,000 yearly invoices).

Intelligent administrative document digitization goes beyond simple PDF scanning: it combines OCR (optical character recognition), artificial intelligence (contextual understanding of non-standardized layouts), automatic classification by document type, full-text indexing and orchestrated approval workflows. Concretely, your supplier invoices, purchase orders, contracts, CCQ attestations, receiving slips, OHS forms, employee records are captured, validated against your existing systems (ERP, payroll, HRIS), and archived with a timestamped audit trail compliant with Canadian privacy law. Viridem has delivered this intelligence layer since 2013, with 99% accuracy on standardized formats, letting your admin team retrieve any document in under 5 seconds.

Accounts payable automation combines OCR (optical reading) and artificial intelligence to extract data from an invoice, match it against the purchase order and receipt, then route it for approval before posting. The right tool rests on three technical pillars: OCR + AI capture (more accurate than OCR alone), preconfigured workflows and native integration with your ERP. Viridem brings these three pillars together in specialized software, handled with the greatest care (Canadian privacy law), rather than a generic ERP module or a custom build.