AI Construction Accounts Payable Automation | Viridem
For overloaded construction back-office teams
Subcontractor invoices, 10% holdbacks, compliance attestations, regulatory notices : your project managers drowning ?
Viridem takes back control
Take back control of your construction accounts payable in under 30 days.
- Immediate relief80% of subcontractor invoices, POs, delivery notes and jobsite memos processed without manual entry from day one. Automatic per-site three-way matching.
- Single field softwareMobile on-site delivery slip capture, automatic compliance verification, native 10% holdback workflow with conditional release, concrete memos and aggregate weighing tickets.
- Fast control recovery4 to 8 week deployment, average ROI between 3 and 12 months, native integration with Maestro, Vision ICC, Avantage, Sage 300 CRE, Acomba construction.
- Lighter mental loadAlerts on holdbacks to release, expired compliance attestations, regulatory notices to issue, Wolseley/Deschênes/BMR PRO discounts to capture. Your project managers manage by exception.
- No surprisesTransparent pricing, Canadian hosting, English support from Victoriaville, an accessible team.
Accounts payable definition
Canadian software
What is an accounts payable automation software for construction? A software that captures, validates and records your subcontractor invoices, purchase orders, delivery notes, compliance attestations and regulatory notices without manual entry, that is the administrative task automation slowing your jobsites. It combines OCR, artificial intelligence, per-jobsite three-way matching, native 10% holdback management with conditional release, and Canadian construction compliance (CCQ, RBQ, CNESST, Canadian Act respecting the construction industry). Viridem is that administrative task automation software, proprietary and built in Canada since 2013. In practice: no more manual entry, Viridem automatically extracts the data from your invoices and site documents.
Quebec construction in numbers
Viridem: A ready-to-use solution built around your needs
General contractors
Concerns
Multiple sites open, hundreds of vendors to coordinate, complex approval cycles, margins under pressure over the full project lifecycle.
Viridem responseManage the full project lifecycle. Centralize hundreds of vendors and automate complex approval cycles to secure your project margins.
Service contractors
Concerns
Heavy operational burden: high volume of work orders and daily small-ticket invoicing.
Viridem responseEliminate the operational burden of high-volume work orders and daily small-ticket invoicing.
Trade contractors
Concerns
Paperwork everywhere, repeated data-entry errors, duplicate invoices that erode net profitability.
Viridem responseProtect your net profitability by eradicating paperwork, data entry errors, and duplicate invoices.
Heavy civil contractors
Concerns
Large-scale infrastructure projects, massive document volumes, strict traceability and compliance requirements (WSIB and Construction Act in Ontario, CCQ and RBQ in Quebec).
Viridem responseEnsure total traceability and rigorous compliance for large-scale infrastructure projects, regardless of document volume.
The construction CFO who takes back control of margins
Multi-site, subcontractors, retainage, CCQ audits Viridem absorbs the administrative complexity so financial controllers focus on what matters: protecting margin on every project.
Your construction challenges
The challenge
Splitting one invoice across several projects and GL accounts
In construction you run many sites at once, but with shared suppliers (materials, professional services, subcontracting). Costs must be split across several general-ledger accounts and a single invoice allocated to several projects.
The Viridem responseBusiness rules that allocate automatically
In Viridem, business rules let you post a single invoice's amounts to more than one general-ledger account and split them across the right projects.
The challenge
A broad range of documents for a single project
For one project: gas-station receipts, weighing tickets for aggregates (sand, gravel, rock), material invoices, lien waivers, purchase orders, delivery slips and more. The risk of error and loss multiplies, and approval and entry processes grow heavy.
The Viridem responseTwo- or three-factor validation
Viridem centralises all these documents and enables two- or three-factor validation before the accounting entry, to eliminate errors and losses.
The challenge
A flood of documents to file, on paper or digitally
Some firms still run paper processes: the flow of documents demands space, time and great rigour to keep filing impeccable. Even digitally, checking, validating and filing wastes considerable time.
The Viridem responseAutomatic capture, filing and archiving
Viridem captures, classifies and archives every document on intake. Full-text search in under 5 seconds, signed Canadian privacy law-compliant archive, no more manual filing.
The challenge
Workers and project managers rarely at the office
Site workers have no time to manage the small paper slips (gas, meals), and accounts-payable staff chase after the receipts. Project managers, in turn, need to approve invoices while on the move.
The Viridem responseThe Viridem mobile app
A photo of the receipt and done, straight into the expense account. Project managers keep approving smoothly, in or out of the office.
The challenge
Several companies, data to keep watertight
A reality in larger firms: one company offers civil-engineering consulting, another does the work, another the machinery and transport. Each invoice must be handled for the right entity while ensuring data confidentiality and separation.
The Viridem responseAccess rules and multiple databases
In Viridem, document access rules and multiple databases offer remarkable flexibility to manage several entities without ever mixing the data.
The challenge
Legal OHS obligations to track closely
Working on a site comes with legal health-and-safety obligations. You need tight monitoring of requalification schedules, certifications and employee competency cards.
The Viridem responseRules and automatic reminders
Viridem lets you add rules and reminders so you never forget to upload a new version of these documents. One less worry.
The challenge
Small accounting team, still a heavy workload
Some firms have small accounting teams but a heavy workload nonetheless.
The Viridem responseAutomate to do more, faster
By automating payables management, Viridem frees up colleagues who can do more, faster.
The challenge
No need for a full ERP to manage purchasing
For a family-run business, moving from a simpler accounting package to an ERP is far too large a project for the actual needs.
The Viridem responseA complementary tool at lower cost
With Viridem, you set up purchasing, requisition and expense-account management without giving up a solution your team already masters, at lower cost.
The challenge
The waiver, key against a legal hypothec
This document is essential to prevent a supplier or subcontractor from exercising a legal hypothec on a property: they confirm payment received and waive that hypothecary right.
The Viridem responseAutomated workflow + legally valid signature
In Viridem you manage lien waivers with an automated workflow and obtain a legally valid signature, while handling the data and information securely.
The challenge
Withholding a percentage until work is complete
On construction sites, it's common to withhold a percentage of the amount due until the work is finished. Such tracking is far from optimal in a simple spreadsheet.
The Viridem responseA rule that signals when to release the holdback
With Viridem, a workflow sets an option or rule notifying accounts-payable staff that the remaining amount can now be paid.
Do these challenges sound familiar? Let's see how Viridem answers them, in 30 minutes. Don't see your challenge here? Talk to one of our experts directly.
Discovery meetingOur features built for construction
14 features built for your job sites01100% preconfigured construction workflows›
100% of your workflows come preconfigured by sub-sector (general contractor, service, specialized trades, civil engineering): multi-level approvals, 10% holdbacks, CCQ, RBQ and Bill B-1 compliance built in from day one.
02Delivery and weigh-scale ticket management›
On large projects, Viridem automatically captures concrete delivery slips and aggregate weigh-scale tickets, then runs a 3-way match ticket ↔ monthly invoice to prevent any overbilling.
03Ancillary financial flows management›
Track subcontracting, expense accounts and the job site ancillary financial flows: mobile capture, coding by job site and direct ERP integration.
04AI-assisted invoice digitization›
Thanks to our OCR + AI technology, manual entry of all your supplier and wholesaler invoices is automated, with human supervision to ensure accuracy.
05Capture invoices and receipts directly on the job site›
Field crews sometimes buy materials directly from suppliers, and deliveries are often received right on site. With Viridem, they capture invoices and receiving slips directly from the job site, so accounting gets the documents immediately, speeds up processing and eliminates lost paperwork.
06Corporate credit card management›
Site supervisors often carry a company credit card to buy materials or fuel their trucks. Viridem centralizes and automatically reconciles these expenses (card statements ↔ receipts), coded by job site and integrated with the ERP.
07Approval workflow›
Flexible automated approvals, tighter control and shorter turnaround: including on mobile, straight from the job site.
Always on the jobsite, never far from Viridem
Mobile app · iOS & Android
The jobsite in your pocket
Approve, capture, find from the project manager's phone or the foreman's tablet. The Viridem mobile app does what your accounting software can't: keep up with the field.
- One-click approval on the jobsite
A subcontractor waits for a response; the project manager approves from the cab. Cycle cut from days to hours.
- BoL and concrete-slip photo on site
The apprentice photographs the delivery slip or concrete slip on receipt. Viridem automatically links it to the right site no more loose paper in pickup trucks.
- Full-text search on any document
A supplier calls about a 3-month-old invoice? The controller finds it from mobile in under 5 seconds, wherever they are.
- An alert for every document to process
A notification on tablet or desktop as soon as a document needs action: a new invoice to validate, an item to approve or a discrepancy to check. Your team handles each document at the right time, with nothing forgotten or piling up.
Measured case studies
Canadian contractors who took back control
Two Canadian construction SMBs eliminated their admin bottlenecks with Viridem. Here, in precise numbers, what they measured.
Construction · Multi-division · 80+ employees
Groupe Bellemare
60%less processing time
15,000subcontractor invoices per year
22 → 7 dpayment cycle shortened
Read the full case study“We cut processing time by 60% across nearly 15,000 annual invoices. Viridem finally gives us clear, real-time visibility on costs per construction site.”
Housing construction association · 12 sites
APCHQ
99%less paper
14,500documents archived (Canadian privacy law)
< 5 secsearch across 12 sites
Read the full case study“The whole team gets centralized access. Internal audits are ready in minutes, not days. Paperwork is no longer a bottleneck.”
Your construction ERPs, already connected
Viridem natively connects to the leading construction ERPs across Canada. Bidirectional real-time sync, no double entry.
Active member of Canada's key construction associations
Viridem is an active member of Canada's key construction associations. We attend their events, share their values and align our software with their standards.
Member
Quebec Road Builders and Heavy Construction Association (ACRGTQ)
The reference for civil engineering and major infrastructure works in Canada. We address the administrative challenges specific to civil-engineering firms: three-way matching on EPC projects, cascaded holdbacks, prompt-payment compliance.
Visit acrgtq.qc.ca ↗
Technology partner
Batimatech, the construction technology event
The major technology gathering of Canada's construction sector. Viridem attends every year (Petit Batimatech, Grand Batimatech) to present its accounts payable automation software to general contractors and civil-engineering firms.
Visit batimatech.com ↗
Member
Quebec Construction Association (ACQ)
the largest Quebec construction employers' association, representing contractors across the institutional, commercial, industrial and residential sectors. Viridem aligns its accounts payable automation with the administrative reality of its members.
Visit acq.org ↗Ready to automate your sites?
See your savings potential in under an hour. ROI demonstrated on your own volumes.
Must-read articles on construction AP automation
Construction FAQ
For: Project manager, estimator, site foreman, construction operations director.
For: general contractor, site controller, project manager, CCQ/RBQ/WSIB compliance officer, Canadian construction SMB executive.
What's the best accounts payable automation software for Canadian construction contractors?
Viridem is the most-deployed Canadian-owned proprietary AP automation software for construction since 2013. Native Sage 300 CRE, Maestro Technologies, Vision Construction, Avantage and Acomba connectors. 10% retainage management, CCQ compliance, subcontractor and multi-site job management, multi-level approvals for project managers.
Can Viridem track committed costs and flag budget overruns on construction projects?
Yes. Every supplier invoice is coded to the right project, phase and cost code, then matched against its purchase order, so committed costs and budget vs. actual stay current in real time. Viridem flags potential cost overruns and out-of-budget invoices before they are approved, giving project managers and controllers early warning at the job-site level.
How does Viridem manage 10% holdback releases and lien waiver compliance?
Viridem tracks the 10% construction holdback (retainage) on each subcontractor invoice and keeps the retained amounts visible until release. Supporting documents such as lien waivers, statutory declarations and legal hypothec (hypotheque legale) denunciations are captured and attached to the invoice file, so your AP team keeps a complete, audit-ready compliance trail for every subcontractor.
Does Viridem prevent duplicate invoices and automate GL coding in construction AP?
Yes. Viridem automatically detects duplicate invoices and duplicate payments across job sites and vendors, and automates GL coding and cost allocation to the correct project, phase and cost code. This removes manual data entry, eliminates costly double payments to suppliers and subcontractors, and speeds up approval workflows.
Can Viridem handle subcontractor progress billing across multiple job sites?
Viridem centralizes accounts payable automation across all your active job sites and handles high volumes of subcontractor progress billings and progress claims. Invoices are captured, matched to their PO and receipt (three-way matching), routed for mobile approval from the field, and posted to your construction ERP: Sage 300 CRE, Maestro, Vision, Acomba, Genius, Microsoft Dynamics, QuickBooks and more.
Does accounts payable automation handle job costing and subcontractors?
Yes. Viridem allocates every invoice by job, project or cost centre, manages subcontractors and holdbacks, and integrates with Maestro and construction ERPs. Your managers track job costs in real time, with no re-keying.
How does Viridem handle two- or three-way job-site matching for construction?
Viridem automatically matches PO, subcontractor invoice and field receipt. Each document is attached to the correct job, phase and cost-centre code. Variances are flagged in real time before validation, early-payment discounts systematically captured.
How do mobile approvals help project managers?
Project managers approve subcontractor invoices and field receipts from anywhere, through a native mobile app (iOS, Android), tablet or desktop. Push notifications, automatic escalation to a delegate during absences. Approval times drop from days to hours.
What's the typical ROI of a Viridem construction deployment?
Groupe Bellemare reports 60% processing-time reduction on nearly 15,000 annual invoices, with real-time per-site cost visibility. ROI in 3 to 12 months for most Canadian construction contractors.
Is Viridem also a fit for Ontario and English Canada contractors?
Yes. Viridem is bilingual FR/EN, supports three-way matching on Ontario construction ERPs (Sage 300 CRE, Procore, Acumatica Construction), handles CRA HST obligations, and is handled with the greatest care for data protection.
How much does accounts payable automation software cost in Canada?
Viridem offers an expert solution preconfigured by role and by industry, delivered as sector packages. The price can vary depending on your sector and scope. No surprises, no hidden costs. Every plan includes Canadian hosting, English support from Victoriaville, Viridem Academy training and automatic updates. For pricing tailored to your reality, see our Pricing page or book a discovery meeting.
What is the ROI of accounts payable automation?
For Canadian SMBs, average Viridem ROI materialises between 3 and 12 months, regardless of your sector or volume. Three savings levers: 80% of tasks automated, 9× faster processing than manual entry, 90% paper reduction. The Viridem ROI calculator helps you estimate your savings in a few minutes.
Is a construction ERP with AP automation enough, or do I need a dedicated solution?
An ERP such as Jonas Construction or Premier handles job-cost accounting very well, but stays within its own ecosystem. Viridem connects to it and additionally automates administrative tasks with high-precision OCR + AI. A construction-focused solution since 2013, connected to the main construction ERPs across Canada. Accounts payable automation is a specialty in its own right: an ERP module often covers only a partial flow. And Viridem goes beyond accounts payable, also automating other administrative tasks (expense reports, requisitions, document management).
How does Viridem compare to other accounts payable automation solutions?
Viridem stands out first through its OCR + AI technology: where many tools stop at OCR, Viridem combines optical recognition with artificial intelligence to reach 99% accuracy on structured invoices. Second strength: workflows preconfigured by industry AND by role (construction, distribution, manufacturing, finance, HR), a depth of specialization that is unique on the market. Third: your data is handled with the greatest care, aligned with Canadian privacy standards and never sold or exploited for commercial purposes. Against global players such as Tipalti, Quadient, Stampli or Bill.com, Viridem guarantees data protection and English support from Victoriaville; against other vendors, it stands apart through the precision of its OCR + AI engine, ERP connectors built in-house and reliability proven since 2013, paired with deep expertise by trade and sector (construction, manufacturing, distribution, forestry, finance) and an investment that delivers lasting savings, with ROI typically reached in 3 to 12 months. And as ERPs begin adding accounts payable and administrative-task automation modules, Viridem keeps an edge: a specialized, multi-ERP OCR + AI engine that enriches your accounting system instead of replacing it. And because we own our software, Viridem is scalable and grows with your business.
How does Viridem handle exceptions and non-compliant invoices?
Viridem automatically identifies invoices outside the standard flow: amounts out of tolerance, unknown supplier, missing PO, tax errors, potential duplicates. Each exception is routed to the right approver with full context (supplier history, comparison with previous invoices, correction suggestions). Your clerk handles only the 5-15% of exceptions instead of 100% of invoices. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average thanks to this intelligent filtering.
My ERP isn't on the partner list: is that a problem?
No. Beyond the 30+ native connectors (Acomba, Avantage, Fidelio, Genius, Maestro, Maximum, Orchestra, Prextra, Sage, SAP Business One, Microsoft Dynamics, QuickBooks), our team builds custom connectors in 2 to 4 weeks, integrated into your standard deployment. Since 2013 we've connected Viridem to every ERP encountered across the Canadian markets: Oracle NetSuite, Acumatica, Procore, Vision Construction, Intéral, Houston Solutions and several vertical-specific solutions. The cost is bundled in the project, not charged as an option.
How can I reduce supplier invoice processing time?
To reduce supplier invoice processing time in a Canadian SMB, accounts payable automation is the most effective path. Per Ardent Partners 2026, best-in-class teams process an invoice in 3.1 days on average (vs 17.4 days for the rest). Three technical levers: (1) OCR + AI capture to eliminate manual entry (down from 8-12 min to under 30 seconds per invoice), (2) visual mobile approval workflows with automatic escalation, (3) PO ↔ invoice ↔ receipt three-way matching auto-validated for 90% of cases. With Viridem, Canadian SMBs typically achieve a 60% reduction in processing time within the first 90 days (Groupe Bellemare testimonial on 15,000 yearly invoices).