What is an operational document management automation software? It's a software that captures, indexes and orchestrates your technical drawings, procedures, quality controls, receiving slips and field forms without manual entry. It combines OCR, artificial intelligence and configurable workflows to guarantee that only one validated version is accessible to your operators, while preserving a complete audit trail ready for your internal and tax controls. Viridem is that software, proprietary and built in Canada since 2013.
Paper manuals on the shop floor, procedures on Dropbox, drawings on ungoverned servers, quality controls in Excel. Nobody knows which is the latest version. Quality audits tie up a team for weeks. Scrap from outdated documents eats into the margin.
Viridem captures every operational document (manual, procedure, drawing, quality control), manages versions automatically, guarantees access to the latest version on the floor (mobile, tablet, desktop). Full-text search by title, keyword, quality reference. Audits ready in minutes.
Tight cadences, costly production stoppages, outdated manuals on the floor, quality audits tying up an entire team for three weeks.
Viridem responseControlled procedure versions accessible on shop-floor tablets. Scrap eliminated. Quality, environment and OHS audits ready in minutes instead of three weeks.
Delivery slips lingering, compliance attestations to verify, scattered subcontractor POs, 10% holdbacks calculated by hand, missed regulatory notices.
Viridem responseMobile on-site delivery slip capture. Automatic compliance verification. Native 10% holdback workflow with conditional release. Bellemare case: payment cycle 22→7 days.
Scattered traceability across Dropbox, Excel and paper, hard-to-find compliance proofs, poorly documented non-conformities, frustrated quality auditor.
Viridem responseSigned timestamped audit trail per workstation and lot. Full-text search in 5 seconds. Restricted auditor space with indexed proofs. Audits ready in minutes.
Personalised discovery meeting on your real documents (drawings, delivery slips, attestations), your real shop-floor or site reality. Free, no commitment.
Hover over a card to see Viridem's answer.
Viridem indexes attestations, controls and compliance evidence, with a timestamped log per lot and workstation. What used to take a team weeks is ready in minutes.Plans, procedures and project data stay well protected. Canadian design, encryption, role- and site-based access control, guaranteed Canadian privacy law compliance.Automatic version management: only the latest revision is accessible. Complete history retained. Notifications to affected operators on every publication.Engineering / quality / production workflow: multi-level approval, change-by-change traceability. Obsolete versions removed automatically.Inspections, receiving slips, non-conformities captured on mobile. OCR on handwritten forms, automatic filing to the right folder.Quality, environment and OHS audits ready in minutes. Auditors get direct access to a restricted dedicated space.Mobile and tablet app: operators, foremen and project managers consult the latest procedures wherever they are, online or offline.Delivery slips, CCQ attestations, subcontractor POs, RBQ denunciations, holdbacks, field-inspection forms: Viridem orchestrates everything by project, site, subcontractor.Full-text search by title, keyword, quality reference, project, equipment. Results in under 5 seconds with instant preview.Your project managers, site supervisors and field teams capture, approve and track progress from the job site or on the go, without heading back to the office.
Check progress, documents and costs by project or job site, right from your phone.
Snap delivery slips, tickets and receipts in the field: OCR + AI, automatic filing and matching to the right project.
Approve a work order or invoice from your phone, even off-site: the cycle never stalls.
Find any document tied to a project (drawing, ticket, invoice, compliance record), wherever you are.
See Viridem in action on your real operational documents. Live demo, quote within 48 hours.
For: operations director / COO, project manager / site coordinator, quality engineer, industrial or construction SMB leader.
We have gathered all the key definitions of the field for you: OCR, three-way matching, IDP, dematerialization, Canadian privacy law, ERP, EDI and more. Explore our accounts payable automation glossary →
Viridem speeds up your operational cycles by eliminating paper-related wait times. Instant delivery of work orders and drawings to workstations reduces downtime and enables administrative production flows up to 9x faster.
The software ensures only the latest version of a technical drawing or procedure is available on the shop floor. This rigorous version control eliminates costly scrap caused by obsolete or misfiled documents.
Yes. Viridem automates full traceability of every production step through digital forms and audit logs. During quality, environmental or health-and-safety audits, you retrieve every compliance record and inspection report in seconds. CCQ, RBQ, CNESST and Canadian privacy law compliance included.
Viridem integrates natively with most industrial ERPs. This two-way connection automates production data entry into your financial system, ensuring accurate inventory and cost-of-goods without double entry.
Yes. Viridem centralizes operational documents by site and division, with a consolidated real-time dashboard, even when each division uses a different ERP.
Yes. Mobile capture lets you photograph delivery slips, tickets and receipts right on site or in the warehouse: they are extracted, filed and matched automatically, with no re-entry.
Viridem performs 3-way matching automatically (purchase order, receiving, invoice) and flags discrepancies before payment, eliminating duplicates and errors.
No. Viridem deploys without overhauling your systems: plan on average 4 to 8 weeks to connect your flows (work orders, drawings, field forms) to your existing tools. No need to mobilize a large IT team or halt production.
Yes. Mobile capture and document lookup happen from a phone or tablet, in a few simple taps, with no heavy training. The goal is to remove paper and re-entry, not to add complexity on the shop floor or the job site.
Yes. Whether your sites are anywhere in Canada, Viridem centralizes operational documents and works in both French and English, with a consolidated dashboard. Your data stays in Canada, aligned with Canadian privacy standards.
An ERP document module or a general workflow platform handles files or tasks, but rarely the full chain from the field to accounting: mobile capture, drawing version control, 3-way matching and CCQ, RBQ or CNESST audit trails. Viridem is built for that operational reality and integrates with your ERP instead of duplicating it.